Cleaning up Gmail clutter

Sometimes we hate google but sometimes we really appreciate the services it provides.

Gmail is definetelly a blessing for anyone who has used email. In particular it has 3 features that are saving me lots of time everyday - archive, labels and filters.

Archiving
I am probably receiving 10-20 emails everyday which can amount to more than 300 emails at the end of the month. 300 emails in my inbox is what I consider a big mess. I could just mark anything not useful at the moment and hit the "archive" button but, I would just be cluttering my "archives" and it would only be obvious only later when looking in them for an old email.

Labeling
What I usually do is mark all the posts that are related and then from the "more actions" drop down I pick the appropriate label or create a "new label" and then archive them (alternativelly you can create labels in "settings > labels"). This way when you go back to your archives you can get all related posts with the press of a button.

Filtering
When my inbox has come to the point where picking the related posts is a mission just by itself, then its time to call filters to the rescue. Lets say you have a bunch of emails (from different people) related to a project.

  • Settings
  • filters > create new filter
  • insert into "from" field
partner1@domain.com | partner2@domain.com
  • press next (if you have inserted the parameters correctly gmail would have found all the related emails at this point)
  • mark "apply the label" and "choose the label" from the dropdown
  • make sure you mark "also apply filter to x conversations below"
  • create filter

Now you can just click on your label and from "more actions" choose "archive" to archive all this related emails.

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2 Comments

Thanks, this is really helpful because I use gmail all the time, and need to organize it better... love it over Yahoo mail though by far. Thanks for the tips.

gmail spam is a horrible mess. i cant seem to unclutter my inbox for more than a few days.